Complete Visual Guide

Exam Application Form - Step by Step Instructions

Follow this detailed guide to successfully submit your exam application

Estimated time: 10-15 minutes
1
🔍 Student Search
⏱️ 1 minute
📝 How to Search
Enter exactly as in school records
Format: Year-Month-Day (e.g., 2065-03-15)
💡 Pro Tips:
  • Use the name registered in your school records
  • Check your birth certificate for exact DOB
  • If search fails, try using only first name and last name separately
  • Contact examination office if still not found
What happens after search?

Your personal details will automatically load in the form. This includes:

  • Registration Number
  • Name (English)
  • Date of Birth
  • Current Class
❌ Common Mistakes:
  • Entering nickname instead of registered name
  • Wrong date format (using AD instead of BS)
  • Typing errors in spelling
  • Using short forms (e.g., "Ram" instead of "Ram Prasad")
✅ Correct Example:
Name: Ram Prasad Sharma
DOB: 2065-03-15
2
👤 Personal Information
⏱️ 2 minutes
📋 Fill Your Details
?
Write your name in Nepali Unicode
10-digit mobile number
For receiving confirmation and notifications
📌 Important Notes:
  • Fields marked with * are mandatory
  • Nepali name must be in Unicode (preeti font not accepted)
  • Phone number must be active for SMS notifications
  • Email is required for digital confirmation
  • Changes to these fields require admin approval
⚠️ Privacy Notice:

Your personal information is protected and only used for examination purposes. We do not share your data with third parties.

❌ Common Mistakes to Avoid:
  • Entering wrong phone number format
  • Using Romanized Nepali instead of Unicode
  • Incorrect email address
  • Leaving email empty (you'll miss notifications)
  • Not checking spelling of Nepali name
  • Entering address in short form
3
📍 Address Information
⏱️ 2 minutes
🏠 Complete Address
Select your permanent province
Loads automatically after province selection
Loads automatically after district selection
Ward number from 1 to 32
Address Preview:
Your Full Address:
Bagmati Province Kathmandu Kathmandu Metropolitan City Ward 10
🔄 Cascading Dropdowns:

The dropdowns work in sequence:

  1. Select Province → District options load
  2. Select District → Local Level options load
  3. Enter Ward Number manually
📬 Why Accurate Address Matters:
  • Admit card delivery (if physical copy required)
  • Emergency contact information
  • Result certificate delivery
  • Official correspondence
4
📚 Academic Information
⏱️ 1 minute
Auto-filled from your record
Select your assigned section
Current academic session
Select your subject group
⚠️ Important: Ensure your section and group match your actual enrollment. Incorrect selection may affect your subject availability and exam schedule.
❓ Don't know your section?

Contact your class teacher or check your previous admit card. You can also visit the school office for clarification.

5
👨‍👩‍👧 Parents/Guardian Information
⏱️ 3 minutes
👪 Family Details

Primary Parent (Required)

Secondary Parent (Optional)

📞 Parent Contact Importance:
  • Emergency contact during exams
  • Result notification
  • Fee payment reminders
  • Important school announcements
💡 For Guardian Information:

If parents are abroad or unavailable, you can provide guardian details. Ensure the guardian's contact is reachable during exam period.

❌ Common Mistakes:
  • Entering wrong phone number (check digit count)
  • Misspelling parent names
  • Adding same parent multiple times
  • Not providing guardian contact when parents unavailable
6
📖 Subject Selection
⏱️ 3 minutes
🎯 Choose Your Subjects
Compulsory Subjects (Pre-selected, Cannot Change)
These subjects are mandatory for all students
Optional Subjects (Select 3-4 subjects)
⚠️ Important Rules:
  • Each subject can be selected only once
  • System automatically prevents duplicates
  • Select at least 3 optional subjects (Subject 3, 4, 5)
  • Subject 6 is optional but recommended for scholarship consideration
  • Subject availability depends on your class and group
💡 How to Choose Optional Subjects:
  • Consider your career goals
  • Check subject combinations allowed in your group
  • Consult with your subject teacher
  • Review previous years' exam patterns
  • Balance theory vs practical subjects
✅ Subject Selection Example (Science Stream):
Subject 1: English (Compulsory)
Subject 2: Mathematics (Compulsory)
Subject 3: Physics
Subject 4: Chemistry
Subject 5: Biology
Subject 6: Computer Science (Optional)
7
📎 Document Upload
⏱️ 3 minutes

Student Photo

Click to upload

JPG, PNG (Max 1MB)

Photo Preview

Photo Requirements:
  • Passport size (1.5 x 1.5 inches)
  • White or light blue background
  • Clear face visible, no glasses
  • Recent photo (within 6 months)

Citizenship Certificate

Click to upload

JPG, PNG, PDF (Max 1MB)

Citizenship Preview

Citizenship Requirements:
  • Clear, readable scan
  • Both sides if applicable
  • All details visible
  • No glare or shadows

Previous Gradesheet

Click to upload

JPG, PNG, PDF (Max 1MB)

Gradesheet Preview

Gradesheet Requirements:
  • Latest academic transcript
  • Clear and readable
  • Includes all subjects and marks
  • School seal visible if available
🔄 Automatic Compression:

Images larger than 1MB are automatically compressed to save space while maintaining quality. PDF files remain unchanged.

⏰ Upload Tips:
  • Prepare scanned documents before starting the form
  • Use high-quality scans for better clarity
  • Check file sizes before uploading
  • Rename files with your name for easy identification
  • Keep digital copies for your records
8
✅ Submit or Save Draft
⏱️ 1 minute
🎯 Final Actions

Drafts are saved for 30 days

✅ After Successful Submission:
  • Application number generated (e.g., EXAM-12345-001)
  • Confirmation email sent to your registered email
  • SMS notification to your phone number
  • Application status: "Under Review"
  • Admin review within 24-48 hours
📅 What Happens Next?
  1. Admin reviews your application (1-2 days)
  2. If changes needed → You'll be notified via email/SMS
  3. If approved → Status changes to "Approved"
  4. Admit card available for download
  5. Exam schedule and details sent
💡 Draft vs Submit - Which to Choose?
📝 Use Save Draft if:
  • You need more time to gather documents
  • Unsure about subject selection
  • Need to verify information
  • Want to review later
✅ Use Submit if:
  • All information is complete and correct
  • All documents are uploaded
  • Ready for final submission
  • Exam deadline is approaching
📅
Application Timeline
Full Process
1
Fill Form
10-15 min
2
Submit
Immediate
3
Admin Review
24-48 hrs
4
Approval
2-3 days
5
Admit Card
Before exam
✓
Final Checklist
Before Submitting

Personal Details

  • Name spelling verified
  • Nepali name entered correctly
  • Phone number (10 digits) active
  • Email address correct
  • Gender selected

Address Details

  • Province selected
  • District selected
  • Local level selected
  • Ward number entered
  • Address preview matches

Parent Information

  • Primary parent details complete
  • Valid phone numbers
  • Relation correctly selected
  • Secondary parent added (if applicable)

Subjects & Documents

  • 3 optional subjects selected
  • No duplicate subjects
  • Photo uploaded and clear
  • Citizenship uploaded
  • Gradesheet uploaded
Ready to Submit!

Double-check all information before final submission. Once approved, changes require admin permission.